Report on Plans and Priorities 2014-2015: Supplementary Information (Tables)

Upcoming Internal Audits and Evaluations over the next three fiscal years

A. All upcoming Internal Audits over the next three fiscal years

1. Name of Internal Audit	2. Internal Audit Type	3. Status	4. Expected Completion Date
Core Control Audit	Internal control	Planned	Q4 2014-2015

The Agency will participate in one or more Small Departments and Agencies horizontal audits undertaken by the Office of the Comptroller General (OCG). The Agency’s Internal Audit Advisory Committee assesses the Agency’s audit requirements, reviews OCG horizontal audit findings and recommendations, and directs and oversees implementation of corrective actions.

B. All upcoming Evaluations over the next three fiscal years

1. Program	2. Proposed Title of Evaluation	3. Planned Evaluation Start Date	4. Expected Completion Date
Economic Regulation – Air Licensing and Charters Division	Efficiencies (allocative and operational) of process improvement initiatives implemented through the Process and Service Modernization Initiative (PSMI) Air Licence Processing times Electronic Certificate of Insurance and Air Operator Certificate Requirement for complete licence applications Lock Draft Decision Templates Evidence of Canada Status 30-Day Show Cause Licence Suspension Conversion Charters Notifications Filed Railway Crossing Agreements (not part of ALCD, but was part of PSMI – may be included, based on approval for implementation of process improvements)	Planned for April 2014	March 2015
Economic Regulation – Air Licensing and Charters Division	Internal/external impact on Air Licensing and Charters Division processes achieved/realized from implementation of Shared Case Management System (SCMS)	Planned for April 2015	March 2016

1. Program

2. Proposed Title of Evaluation

3. Planned Evaluation Start Date

4. Expected Completion Date

Economic Regulation – Air Licensing and Charters Division

Efficiencies (allocative and operational) of process improvement initiatives implemented through the Process and Service Modernization Initiative (PSMI)

Air Licence Processing times
Electronic Certificate of Insurance and Air Operator Certificate
Requirement for complete licence applications
Lock Draft Decision Templates
Evidence of Canada Status
30-Day Show Cause Licence Suspension Conversion
Charters Notifications
Filed Railway Crossing Agreements

(not part of ALCD, but was part of PSMI – may be included, based on approval for implementation of process improvements)

Planned for
April 2014

March 2015

Economic Regulation – Air Licensing and Charters Division

Internal/external impact on Air Licensing and Charters Division processes achieved/realized from implementation of Shared Case Management System (SCMS)

Planned for April 2015

March 2016

Greening Government Operations (GGO)

Target 7.2: Green Procurement
As of April 1, 2014, the Government of Canada will continue to take action to embed environmental considerations into public procurement, in accordance with the federal Policy on Green Procurement.

Performance Measurement

Expected Result

Environmentally responsible acquisition, use and disposal of goods and services.

Performance Indicator	Performance Target
Departmental approach to further the implementation of the Policy on Green Procurement in place (as of April 1, 2014).	In the Canadian Transportation Agency’s Contracting Policy and Procedures Guide, Point #1.4.9: “The federal Policy on Green Procurement requires that where available and cost effective, green products and services that are of equal or better performance and quality must be purchased. In general, “green” requirements must be considered as early as possible in the acquisition of goods and services and must never be added as a restriction after the fact. Where possible, all procurement must promote environmental sustainability by integrating environmental performance considerations into the procurement decision process.”
Number and percentage of specialists in procurement and/or materiel management who have completed the Canada School of Public Service Green Procurement course or equivalent, in the given fiscal year.	2 of 2 100%
Number and percentage of managers and functional heads of procurement and materiel whose performance evaluation includes support and contribution towards green procurement, in the given fiscal year.	0

Performance Indicator

Performance Target

Departmental approach to further the implementation of the Policy on Green Procurement in place (as of April 1, 2014).

In the Canadian Transportation Agency’s Contracting Policy and Procedures Guide, Point #1.4.9:
“The federal Policy on Green Procurement requires that where available and cost effective, green products and services that are of equal or better performance and quality must be purchased.
In general, “green” requirements must be considered as early as possible in the acquisition of goods and services and must never be added as a restriction after the fact.
Where possible, all procurement must promote environmental sustainability by integrating environmental performance considerations into the procurement decision process.”

Number and percentage of specialists in procurement and/or materiel management who have completed the Canada School of Public Service Green Procurement course or equivalent, in the given fiscal year.

2 of 2

100%

Number and percentage of managers and functional heads of procurement and materiel whose performance evaluation includes support and contribution towards green procurement, in the given fiscal year.

Departmental Green Procurement Target:

Performance Indicator	Performance Target
Type of paper used by the Agency	Recycled paper
Reduction in the amount of paper used by the Agency	5% reduction

Implementation Strategy Element or Best Practice	Performance Target
7.2.1.5. Leverage common use procurement instruments where available and feasible.	The Agency uses PWGSC procurement instruments as its primary procurement mechanism and leverages the environmental considerations incorporated into these standing offers by PWGSC. Furthermore: In 2014-2015, the Agency’s procurement and materiel management policies will continue to be reviewed to ensure environmental considerations are integrated; Since 2010-2011, the Federal Electronic Waste Strategy is followed by the Agency for electronic and electrical equipment; and The Statement of Work templates used for contracting for services and the contract review checklist were reviewed in 2012-2013 to identify opportunities to include environmental considerations. These management processes and controls were selected through an analysis of the Agency’s decision-making processes and controls.
Best Practice 7.2.3. Train acquisition cardholders on green procurement.	Procurement training will be provided to all managers and administrators which will include awareness for the Policy on Green Procurement.
Best Practice 7.2.4. Increase awareness of the Policy on Green Procurement among managers.	Procurement training will be provided to all managers and administrators which will include awareness for the Policy on Green Procurement.

Implementation Strategy Element or Best Practice

Performance Target

7.2.1.5. Leverage common use procurement instruments where available and feasible.

The Agency uses PWGSC procurement instruments as its primary procurement mechanism and leverages the environmental considerations incorporated into these standing offers by PWGSC. Furthermore:

In 2014-2015, the Agency’s procurement and materiel management policies will continue to be reviewed to ensure environmental considerations are integrated;
Since 2010-2011, the Federal Electronic Waste Strategy is followed by the Agency for electronic and electrical equipment; and
The Statement of Work templates used for contracting for services and the contract review checklist were reviewed in 2012-2013 to identify opportunities to include environmental considerations.

These management processes and controls were selected through an analysis of the Agency’s decision-making processes and controls.

Best Practice
7.2.3. Train acquisition cardholders on green procurement.

Procurement training will be provided to all managers and administrators which will include awareness for the Policy on Green Procurement.

Best Practice
7.2.4. Increase awareness of the Policy on Green Procurement among managers.